Safeguarding

This section gives tips, ideas and insight to some all-purpose business practices to help protect your workspace, your art, and your career.

Cane Fire by Marilyn Murphy

 

We have made the contents of the Cover Your "A's" wheel chart from the Studio Protector® wall guide available here. Use this for a quick guide of essential tips for safeguarding your studio. The Safeguarding section of this website has more in-depth information on many of the topics covered in the wall guide. The print version puts this and much more information at your fingertips.

SAFEGUARD

Know the physical properties of your art materials (stability, vulnerabilities, etc.) 

    • Avoid exposure to excessive heat, light, humidity, magnetic fields (tape) and to rapid changes in heat and humidity.

    • Keep artwork in proper storage units (boxes, shelves, racks, etc.) at least 6" off the floor.  

    • Store art in well-ventilated area, free from dust/dirt & away from hazardous materials and equipment. 

SAFEGUARD

Document contents of studio (photo, video, or paper inventory) and store off-site (SOL*)

    • Install smoke and fire alarms and fire extinguishers.

    • Keep hazardous materials in appropriate containers stored in approved fireproof cabinets away from ignition sources.

    • Properly dispose of oily rags and other hazardous waste.

    • Secure all points of entry and install a burglar alarm system.

 REVIEW/PURCHASE

Your homeowner's or renter's policy probably does not cover property in or liability for your studio.

    • Investigate business insurance options for studio contents, liability, loss of income and disability.

      • An in-home business owner's policy or rider on your homeowner's insurance

      • A separate business owner's policy.

    • Understand what your insurance covers and does not cover.

      • Special insurance is required for flood and earthquake damage.

 COPY AND STORE

Protect originals and store duplicates of-site (SOL*).

Duplicate:

    • Resume

    • Contracts

    • Legal Papers

    • List of Contacts

    • Insurance policies

    • Financial and tax records

    • Artwork valuation records

    • Notes relating to your creative process

    • Lists of inventory and suppliers

 COPY AND STORE

Document artwork and store copies off-site (SOL*)

    • Create a high-resolution digital portfolio and put it onto CD, DVD, or portable drive.

    • Make multiple copies; keep them in different places including a SOL*.

    • Upload images to an online archive or artist registry and keep updated.

    • Duplicate photography, tapes, and other materials documenting your artwork and store off-site (SOL*)..

 BACK-UP AND STORE

Hard drives fail periodically, even without a disaster.

    • Do periodic backups of your hard disk and other storage media.

    • Make multiple copies (CD, DVD, external hard drive, or flash drive) and keep them in different places.

    • Store backup copies at a safe off-site location (SOL*) or an online storage site.

An SOL (Safe Off-site Location) is a place to store copies of your documents and records that is far enough away from your studio (50-100 miles) that it is unlikely to be affected by the same disaster. This might be with a family member, trusted friend, contracted service, or your Disaster Buddy (a friend or colleague living in another region with whom you have made a mutual assistance arrangement).

Coming Soon!
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