The Artist's Guide to Emergencies

An online version of the Studio Protector® Wall Guide

www.studioprotector.org

We have made the contents of the Cover Your "A's" wheel chart from the Studio Protector® wall guide available here. Use this for a quick guide of essential tips for safeguarding your studio. The Safeguarding section of this website has more in-depth information on many of the topics covered in the wall guide. The print version puts this and much more information at your fingertips.

SAFEGUARD

Know the physical properties of your art materials (stability, vulnerabilities, etc.) 

    • Avoid exposure to excessive heat, light, humidity, magnetic fields (tape) and to rapid changes in heat and humidity.

    • Keep artwork in proper storage units (boxes, shelves, racks, etc.) at least 6" off the floor.  

    • Store art in well-ventilated area, free from dust/dirt & away from hazardous materials and equipment. 

SAFEGUARD

Document contents of studio (photo, video, or paper inventory) and store off-site (SOL*)

    • Install smoke and fire alarms and fire extinguishers.

    • Keep hazardous materials in appropriate containers stored in approved fireproof cabinets away from ignition sources.

    • Properly dispose of oily rags and other hazardous waste.

    • Secure all points of entry and install a burglar alarm system.

 REVIEW/PURCHASE

Your homeowner's or renter's policy probably does not cover property in or liability for your studio.

    • Investigate business insurance options for studio contents, liability, loss of income and disability.

      • An in-home business owner's policy or rider on your homeowner's insurance

      • A separate business owner's policy.

    • Understand what your insurance covers and does not cover.

      • Special insurance is required for flood and earthquake damage.

 COPY AND STORE

Protect originals and store duplicates of-site (SOL*).

Duplicate:

    • Resume

    • Contracts

    • Legal Papers

    • List of Contacts

    • Insurance policies

    • Financial and tax records

    • Artwork valuation records

    • Notes relating to your creative process

    • Lists of inventory and suppliers

 COPY AND STORE

Document artwork and store copies off-site (SOL*)

    • Create a high-resolution digital portfolio and put it onto CD, DVD, or portable drive.

    • Make multiple copies; keep them in different places including a SOL*.

    • Upload images to an online archive or artist registry and keep updated.

    • Duplicate photography, tapes, and other materials documenting your artwork and store off-site (SOL*)..

 BACK-UP AND STORE

Hard drives fail periodically, even without a disaster.

    • Do periodic backups of your hard disk and other storage media.

    • Make multiple copies (CD, DVD, external hard drive, or flash drive) and keep them in different places.

    • Store backup copies at a safe off-site location (SOL*) or an online storage site.

An SOL (Safe Off-site Location) is a place to store copies of your documents and records that is far enough away from your studio (50-100 miles) that it is unlikely to be affected by the same disaster. This might be with a family member, trusted friend, contracted service, or your Disaster Buddy (a friend or colleague living in another region with whom you have made a mutual assistance arrangement).


We have made the contents of the Protect-O-Wheel  chart  from the Studio Protector® wall guide available here. Use this for a quick guide of essential tips for protecting yourself and your studio from disasters. The Disaster Planning section of this website has more in-depth information on many of the topics covered in the wall guide. The print version puts this and much more information at your fingertips.

 
    • What are your location-specific risks? (weather, geographic, flood, seismic, etc.)

    • What are your property-specific risks? (potential structural problems, site problems, etc.)

    • What are potential risks from nearby commercial or industrial activities?

    • What are the safety risks related to your studio activity? (hazardous materials, equipment, etc.)

FIRE

    • Make a fire safety plan; PRACTICE IT.

    • Properly mark and know the location of all exits (including windows); put an escape map near doors.

    • Install and maintain smoke alarms, fire extinguishers, sprinklers, etc.

FLOOD

    • Protect items from moisture from above & below.

    • Avoid basement storage of art and valuables.

    • Check plumbing, fixtures, and sprinkler systems periodically & fix leaks.

    • Keep gutters and drains unclogged.

 WIND

    • Determine safest shelter from tornadoes and windstorms - monitor a NOAA weather radio.

    • Protect items from above & below.

    • Install impact-resistant windows & doors, or plywood shutters.

 EARTHQUAKE

    • Anchor equipment & fuel tanks to floor or wall.

    • Secure cabinets & shelves to walls; have safety latches on storage units.

    • Use museum wax to secure smaller objects to shelves.

    • Make sure your family and close contacts know how to reach you if a disaster strikes - don't rely exclusively on cell phone service.

    • Designate a contact person outside your region who will serve as an information conduit during & after an emergency.  

 IF YOU HAVE SPECIAL NEEDS:

    • Have a personal support network of 3 people.

    • Work out and practice an emergency communication plan with them.

    • Rehearse telling first responders about your needs.

    • Keep handy: written directions about special equipment, drugs, & transportation you need.

    • Map out evacuation routes & a meeting place for your family and studio assistants.

    • Assemble a watertight container with copies of vital business documents (see "Warning" Pocket ProtectorTM for list).

    • Make a list of vital, portable items that can be safely and easily moved out in a hurry.

    •                                   

 IF YOU HAVE SPECIAL NEEDS:

    • Assess both your capacity & limitations.

    • Prearrange support needed in an emergency.

    • Have kits of essential drugs and supplies ready to go.

    • Prearrange temporary workspace with other artists (inside & outside your area).

    • Identify alternative suppliers, markets, and/or temporary employment in case established relationships are disrupted.

    • Prepare to change or adjust your artwork to the situation until your studio is back to normal.

    • Allow time to grieve for your losses.

    • Form a mutual assistance arrangement with a fellow artist or friend living in another region.

    • Exchange lists of contacts and people to notify in case of an emergency.

    • Consider being one another's SOL (Safe Off-site Location) and providing one another temporary access to studio space after a disaster.

 

CERF+ has made the contents of the Disaster Warning: Things to Do IF You Have Time Pocket ProtectorTM  booklet from the Studio Protector® wall guide available as a pdf for you to use, print, and post in the studio. The booklet contains last minute tips on securing your studio in advance of an emergency, safety tips, and a checklist of business items to take with you if you must evacuate. Use this link to print two panels per page.
 

CERF+ has made the contents of the Getting Help Pocket ProtectorTM booklet from the Studio Protector® wall guide available as a pdf for you to use, print, and post in the studio. The booklet contains lists of first responders, arts responders, and places to fill in your own emergency numbers, plan for evacuation, and and work through special needs. The fillable pdf file can be filled in, saved and printed for easy reference.


CERF+ has made the contents of the Clean-up Pocket ProtectorTM booklet from the Studio Protector® wall guide available as a pdf for you to use, print, and post in the studio. The booklet contains tips on safely beginning cleanup after an emergency. Use this link to print two panels per page.

 
CERF+ has made the contents of the Salvage Pocket ProtectorTM booklet from the Studio Protector® wall guide available as a pdf for you to use, print, and post in the studio. The booklet contains tips on preventing further damage to your art, assets, and archives; and saving what you can after an emergency. Click this link to print two panels per page.

 
CERF+ has made the contents of the e-Salvage Pocket ProtectorTM booklet from the Studio Protector® wall guide available as a pdf for you to use, print, and post in the studio. The booklet contains tips on preventing further damage to your art, assets, and archives; and saving what you can after an emergency. Click this link to print two panels per page.
 

Studio Protector ® Wall Guide

The Studio Protector is the one tool no studio artist should be without (if you want to cover your A’s that is − your art, assets, and archives).

The complete, enjoyable-to-use disaster kit designed by artists for artists makes the dull details of emergency preparedness a little less tedious for creative types of all stripes – artisans, graphic designers and fine artists.

The Studio Protector is designed to be wall-mounted like a calendar. It features two spinning wheel charts that explain how artists can plan ahead for emergencies and reduce the impact of a disaster. Five “pocket protectors” or pullout guides provide detailed information about what to do in the minutes before  a disaster strikes, how to clean up after a calamitous event and how to salvage fire and water damaged items.

The all-in-one guide to disaster preparedness is available through CERF+, a national nonprofit organization that provides direct grants and loans to artists who need help in the event of an emergency.

See the unique construction of the Studio Protector in this video: 

The Studio Protector wall guide is available for $16.00 US plus S&H.   

 

Order your copy of the Studio Protector


©2009-2012 CERF+. All rights reserved. CERF+ does not warrant the accuracy or sufficiency of the information provided.